Managing the Technology in Virtual Presentations

 Managing the Technology

What is your biggest concern when presenting online?

Welcome back!  Last we discussed how  your brains  are functioning in your virtual presentations.  Catch up on how your brain works in  Part 1 of a five part series.  Now that you know a little more about the brain, let’s move on to the managing the technology piece.

Managing the Technology

Managing the Technology

The first step in learning about managing the technology of a virtual presentation, is to decide which features you will utilize from the range provided by your chosen service.  When deciding, consider the elements that best meet the needs of your audience.  In general, I find most presenters (after a bit of training) can easily toggle through the presentation slide deck and use annotation tools.  I recommend trying to become familiar with the chat box as well. Read: Virtual presentation tips – manage the chat box

You will be able to best manage the technology if you feel confident. There are many elements in the planning process to be considered that will help you become confident.  The absolute best training advice I can give you is practice, practice, practice. Those are my three favourite words when it comes to learning to present (in person or virtually).  You will be able to manage the technology better if you feel confident about your technical skills.


To prepare you will need to:

  • Build a backward timeline which includes all of your deliverables and their due dates.A backward timeline is key to a successful webinar. Read this article that discusses the backward timeline in  depth.
  • Make sure you schedule adequate time for preparation and practise.  This includes: dress rehearsals, tech checks, audio checks, etc.  whether for revenue generation or lead generation.

If you accept the fact there is a paradigm shift to moving from presenting in person to the virtual environment, your learning curve will not be quite as steep.  Most of us don’t just wake up one morning, purchase a virtual collaboration service and instantly perfect or monetize our online offering.

Hire a Producer

If you feel you wish to focus on the presentation and what you do best, instead of managing the technology, you can also hire a producer!   Hiring a producer gives you the opportunity to concentrate on your message and content, confident that someone else will be managing the technology including your chat, Q&A, video, back-end reporting, registrations, etc.

Contact us now for more information on Online Presentation Skills Training


Originally posted in 3Plus International eGazine April 2016

About the author: Kimberli Allen

About the author: Kimberli Allen

Kimberli Allen, Principal and Founder of Everything Webinar, LLC, is an international communication and presentation skills expert. She has acquired 20+ years experience as a corporate trainer, coach and entrepreneur (both virtual and in-person). Kimberli has designed numerous customized training programs, worked with such clients as Nike, Cisco, GlaxoSmithKline, and TAB Products, and personally coached thousands of clients in more than 32 countries. When Kimberli is not leading a training program or launching new products to enhance communication and presentation skills around the globe, you can find her competing in a duathlon or triathlon with her two daughters.